The upcoming elections for a new board of directors of the European Association for Palliative Care (EAPC) are your opportunity as members to decide how we go forward. In yesterday’s post, we introduced our candidates; today, Professor Phil Larkin, President, European Association for Palliative Care, explains the voting procedure.
As our 16th World Congress is on the horizon, it is time to focus on one of the most important aspects of the event which is the election of the new board. I have noted some of this in an earlier blog post but, with our move to Belgium, we had opportunity to revise and refine the process of the board elections and to make sure everyone knows about the regulations and how to vote. So now I am writing another short post for your information.
The first point is who can actually vote?
We now have four levels of EAPC membership
Individual members are individuals working in palliative care based in Europe and who have registered and have paid their fees for 2019.
National Association Board Members are all board members of our national association member organisations who have paid their membership fees and been registered by their national association as one of their board members for 2019.
If you are one of these members (above) you are eligible to vote. For you to be eligble to vote, fees must have been paid no later than 30th April 2019. You are welcome to pay your membership fee at the EAPC stand during the congress but you will not be able to vote in this election unless you join or renew in advance.
Associate members are:
- Members of European Palliative Care associations that pay a collective membership fee.
- Individuals engaged in palliative care as clinicians, educators, researchers, or policy experts who are based outside of Europe (as defined by the World Health Organization) who register as individual members and pay the appropriate fee.
Affiliate members are other individuals and organisations working in other specialities in Europe.
Associate members and Affiliate members (either individuals or organisations) are not eligible to vote. Associate members may attend the General Assembly, which will be held during the EAPC World Congress in Berlin.
What about proxy votes?
Each board member of an EAPC European National Association and individual EAPC members based in Europe, who have paid their membership fee before 30thApril 2019, may carry a maximum of five proxy votes. Proxy votes are available to eligible voting members who are not able to attend the election in person. The proxy vote form is now available here. The proxy form must be completed by the person for whom you are carrying the vote. Eligibility will be checked at the election room at the congress.
How and where will the vote take place?
An election committee has been created, comprising members of the current board who are retiring, supported by head office. The vote will take place on Friday 24th May 2019 from 11:00 to 15:00 at the Congress. You can attend at any time during this period. You must have your EAPC membership number and photographic identification with you, which will be checked against a register of eligible members; you will then be given a ballot paper to cast your votes. Proxy forms must be handed to a member of the election committee for validation.
Who should I vote for?
You need to elect a total of 13 members for the new board. The list of candidates and information about them can be found here. Please read this to help make your selection. We have six current board members who are standing for re-election. Their role is important in making the link between the work of the current board and the new board so we do ask you to give careful consideration to re-electing them. You then need to select a further seven from the list of potential candidates.
Some points to consider:
- You must select 13 candidates. If you do not, your vote will be invalid.
- The board should be representative of a range of professional disciplines, gender balance and the whole of Europe: north, south, east and west. This is important because in the event of a tie for the final board place, the election committee will need to make a decision based on these criteria in relation to overall balance of the board.
What happens then?
Once the voting is complete, the election committee will count the votes. The 13 candidates with the highest number of votes will be elected to the board. Results will be announced at the EAPC General Assembly on Friday 24th May 2019 at 18:30.
The new board will meet immediately after the election to select a new President and Treasurer from amongst the board members. The President, Treasurer and the rest of the new board will also be presented to the Congress delegates before the plenary session on Saturday morning 25th May 2019.
What if I have questions?
If you have any questions at all in advance of the election, please email Cathy Payne. EAPC head office staff will also be available at the EAPC stand during the Congress if you need to clarify anything.
Some final thoughts…
The elections are your opportunity as members to decide how we go forward. The decisions you make are important in terms of continuity, new vision and our future. With your mandate, the EAPC can continue to promote its mission of One Voice, One Vision in Palliative Care. If you are eligible to vote, please do. Your vote is important to us. It is also important that you check that your membership subscription is paid in advance to ensure your eligibility to vote. If you are unclear, please email head office.
Thank you for your contribution to the future of the EAPC.